VH Pharma

Published 13 August 2026

Pharmaceutical production runs on documentation: every directive, sample and batch needs a traceable, signed trail. VH Pharma moved this agenda from paper into a QA/QC system built on Power Apps. Quality is now managed by processes that guide people step by step and watch signatures, expirations and release into production on their own.

Problem: quality managed on paper

Controlled documentation, sampling protocols and batch records lived in paper binders and spreadsheets. Keeping track of valid directive versions, signed copies and approaching expirations meant manual checks and the risk of something slipping through.

Solution: a QA/QC system covering the whole quality process

SBID built VH Pharma an application on Power Apps with more than 60 registers and code lists covering quality from document to batch:

• Controlled documentation: document versions and releases, room copies, electronic signatures and validity tracking
• Raw material receipt: receipt documents, internal batches, suppliers and release of input items into production
• Quality control: sampling protocols, analysis results and quality control certificates
• Production: production orders with linked operations and records
• Stability studies with sampling points
• Metrology and assets: gauges, calibrations, servicing and equipment cleaning
• Suppliers: audits and regular evaluations
• Audit log: every important change has a traceable trail

Result: traceable quality without manual policing

• Document signatures and approvals happen electronically
• The system watches document and input item expirations, warning 30 days ahead for documents
• Samples and batches are traceable from receipt to release into production
• The system flags gauge calibrations on its own
• The system meets Good Manufacturing Practice (GMP) requirements and the audit trail is ready for audits and SÚKL inspections

Processes that guide people

Key agendas are managed by business process flows that walk people through each step, from raw material receipt through sampling to signing a document copy. Power Automate handles notifications, approvals, label printing and keeping data in sync across registers.